Third Party Billing

The CU Denver | Anschutz Medical Campus Bursar's Office Third Party Billing Team administer tuition/fee arrangements between third party billing sponsors and the university. A Third Party Billing Sponsor is an external government entity or organization that agrees to pay tuition/fees to the Bursar’s office on behalf of non-related students. Sponsor Payments are subject to the same federal reporting requirements as other financial aid.

We administer the following scholarships/educational benefits as third party billing arrangments for eligible students on the Anschutz Medical Campus:

Department of Defense (DoD) Health Professions Scholarship Program - Air Force, Army, Marine Corps and Navy

Indian Health Service (IHS) Scholarship Program

National Health Service Corps (NHSC) Scholarship Program

Nurse Corps Scholarship Program

Third party billing/sponsored students have to submit a Sponsored Student Agreement Form before a conditional credit can be applied to their student accounts.

International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33 and CU Denver K-12 Outreach students will not have to submit this form.

Since the Third Party Billing Team helps other university departments with the administration of their students' educational benefits, these students will need to contact their respective university department first to begin the third party billing sponsorship process:

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

University department: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services

Veterans Affairs (VA) Educational Benefits - Chapter 33 (Post 9/11 GI Bill) and Chapter 31 Vocational Rehabilitation

University department: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services

External government entities or organizations that do not require an official invoice from the Bursar's office may be administered by the CU Denver | Anschutz Medical Campus's Financial Aid & Scholarship Offices (FASO). If you are unsure if your payment is a scholarship or a sponsorship, please contact us via email at thirdpartybilling@ucdenver.edu.

The Third Party Billing Team will make reasonable efforts to accommodate specific billing requirements of sponsors, but we expect the student to provide any documentation, corroborations or notifications required by their sponsors that are outside the duties and responsibilities of the Third Party Billing Team.

The team reserves the right to deny any billing authorization(s) that does not adhere to guidelines listed under "What Information is Needed to Set-Up or Maintain a Tuition/Fee Third Party Billing Arrangement?" in the Frequently Asked Questions section of this webpage.

Frequently Asked Questions

The third party billing process is the general timeline that the Third Party Billing uses to administer various tuition/fee billing contracts:

Receiving billing authorizations:

Upon receipt of a billing authorization, the Third Party Billing Team reviews the document to ensure it meets the guidelines for tuition/fee third party billing.

If the sponsor's billing authorization is approved, the student's account is conditionally credited for the amount that the Third Party Billing Team expects to invoice the sponsor. This conditional credit amount will be based on the information provided on the billing authorization and previous invoicing knowledge.

If a student’s sponsor payment is dependent on the student's credit hours, registration status, approved courses and other registration-related factors, the student's account is continually adjusted to reflect those changes and a hold may be placed on the student's account to prevent refunds until after census date (add/drop deadline).

If a student's authorization is submitted after service charges and late payment charges have been accessed on the student's account, the student is responsible for paying those charges.

Invoicing of sponsors:

Invoicing begins the week following the CU Denver census date.

Payment is due within thirty (30) days from the invoice date.

The sponsor can either pay more or less than the invoiced amount/the conditional credit on the student's account based on the information provided on the organization’s guidelines.

Receipting payment from the sponsors:

The sponsor sends payment to the Third Party Billing Team and the payment is reviewed to determine if it matches the conditional credit on the student's account.

If the sponsor pays less than the conditional credit on the student's account, the student's conditional credit will be reduced and the student may owe a balance to the university.

If the sponsor pays more than the conditional credit on the student's account, the student's conditional credit will be increased pending approval from student's sponsor.

If the sponsor does not pay the sponsor invoice in a timely manner, the student's conditional payment is subject to removal and the student will be responsible for the balance.

A billing authorization needs to be submitted in order for a Tuition/Fee Third Party Billing Arrangement to be reviewed by the Bursar's office – Third Party Team.

The team accepts the following documents as billing authorizations:

SF-182s
Purchase Orders/Vouchers
Letter of Credits

The team accepts the following documents as billing authorizations:

If your organization does not issues the documents listed above, please read Information Needed to Set-Up or Maintain a Tuition/Fees Third Party Billing Agreement.

Sponsors and students should always aim to have billing authorization letters submitted to the appropriate university department, at least two weeks before census date.

If you are unsure of which university department to submit a billing authorization letter, please read information listed on "Which University Department Should I Contact to Submit Documentation and Other Inquires?"

Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third party billing arrangements. These students should either pay upfront or sign up for the Nelnet Payment Plan that the university offers to its students. For more information about the Nelnet Payment Plan: Nelnet Payment Plan Information

Tuition Reimbursement is not an acceptable tuition/fee third party billing arrangement since the student receives the payments directly from their employer.

Tuition Deferment is not an acceptable tuition/fee third party billing arrangement since tuition and fees are due at the time of assessment.

Students who are utilitzing these benefits can choose one of the two options below:

Pay balance in full to the university and receive reimbursement from their employer at a later date
Sign-up for a Nelnet Payment Plan through their UCDAccess Portal - Nelnet Payment Plan Information

The Third Party Billing Team does not invoice for books or bookstore program charges.

CU Denver and CU Anschutz Bookstores are owned by companies not affilated with the university, therefore the university does not receive receipts and books/supplies can be returned at any time.

CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please email thirdpartybilling@ucdenver.edu and we will send you the most current contact information for each bookstore.

Yes, the Segal AmeriCorps Education Award is processed as third party billing. The Segal AmeriCorps Education Award is a post-service benefit earned by individuals who complete an approved term of national service in AmeriCorps programs.

As a courtesy to these recipients, the Bursar's office-Third Party Billing Team and Financial Aid & Scholarship (FASO) Office process these educational awards as third party billing due to the AmeriCorps/National Service Trust's two (2) educational award disbursement schedule.

In order for a Segal AmeriCorps Education Award Recipient to use their funds, the recipient will have to submit an AmeriCorps Tuition/Fee Payment Request for University of Colorado Denver through MyAmeriCorps Portal. Once the recipient has submitted a request it will be forwarded to the university's AmeriCorps Administrator who works within the Financial Aid & Scholarships Office (FASO).

If the AmeriCorps Tuition/Fee Payment Request is approved, the payment request will be transferred to the Third Party Billing Team for processing. The team will place a conditional credit on the recipient's student account for the payment amount that was approved by the university's AmeriCorps Administrator.

AmeriCorps will send the funds to the Third Party Billing Team at a later date to reimburse the university directly for the conditional credit placed on the recipient's student account.

In order to ensure that your AmeriCorps Payment Request is reviewed, approved and processed before your semester's census date, you should submit your AmeriCorps Tuition/Fee Payment request at least 4 to 6 weeks before the semester's class start date.

Students can complete and submit their Sponsored Student Agreement Form via their UCDAccess Portal using these instructions.

Third party billing/sponsored students have to submit a Sponsored Student Agreement Form before their student account can be conditionally credited.

International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33 and CU Denver K-12 Outreach students will not have to submit this form.

The Sponsored Student Agreement Form will have students read and acknowledge the third party billing process and their Sponsored Student Financial Responsibility, in the event that their sponsor does not pay any or all charges.

The Sponsored Student Agreement Form will be valid during the time period specified on the billing authorization. If an organization issues a new billing authorization every semester for their student, the student will be required to submit a Sponsored Student Agreement Form every semester.

Since the Third Party Billing Team helps administers tuition/fee third party billing arrangements, the student and/or sponsor may have to contact a different university department to set-up or maintain sponsorship:

International Sponsored (Foreign Governments, Agencies or Organizations) Students

University department: CU Denver | Anschutz Medical Campus - Office of International Affairs (OIA)'s International Student & Scholar Services

Email: sponsoredservices@ucdenver.edu

Veterans Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter 31 (Vocational Rehabilitation)

University department: CU Denver | Anschutz Medical Campus Veterans and Military Student Services (VMSS) Office

Email: vmss@ucdenver.edu

CU Denver Campus Phone: 303-315-7300

Other Domestic Sponsored Students - Federal, State and Local Governmental Agencies and Corporations

University department: CU Denver | Anschutz Medical Campus Bursar's Office - Third Party Billing

Email: thirdpartybilling@ucdenver.edu

Email: thirdpartybilling@ucdenver.edu

Phone: 303-315-1800 (ask to speak to a Third Party Billing Representative)

Fax: 303-315-1805

Mailing address:

University of Colorado Denver | Anschutz Medical Campus

Bursar's Office - Third Party Billing

Campus Box 131

P.O. Box 173364

Denver, CO 80217-3364

Overnight address:

University of Colorado Denver | Anschutz Medical Campus

Bursar's Office - Third Party Billing

1201 Larimer Street, Suite 5123

Denver, CO 80204

Third Party Sponsors cannot use QuikPay or its authorized users function to make payments

Your Company's Letterhead

To: University of Colorado Denver | Anschutz Medical Campus
Bursar's Office - Third Party Billing
PO Box 173364, Campus Box 131
Denver, CO 80217
Date
Dear University of Colorado Third Party Billing Team:
This letter is to request that you bill our office for the following University of Colorado Denver students:
Name SID or birth date Amount you will pay or precentage
Jane Doe 101234567 $1000
John Smith May 4, 2000 50%

Indicate the Term/Semester you intend to pay for the student E.g Spring 2022
Sponsors can choose to pay for certain tuition and mandatory fee charges based on their organizational policies. The charges that your organization will pay for have to be clearly stated on the billing authorization.
- Here are examples of charges that sponsors pay for:
  - pre-approved course’s tuition
  - Tuition charges only
  - Tuition and all mandatory fees charges
  - Tuition and some mandatory fees charges

Note: If your organization requires explanations of mandatory fees, please contact the Bursar’s Office Third Party Billing via email at thirdpartybilling@ucdenver.edu. Or go to the website https://www.ucdenver.edu/student-finances/tuition-fees

Please list the type(s) of funding sources that you would like for us to consider when
invoicing your organization. This information must be clearly stated on the billing
authorization. (Some organizations like to be the last funding source for a student if the student receives Scholarships, Colorado Opportunity Funds or grants. This reduces the amount that the organization must pay towards a student’s educational costs and to prevent a student from receiving a refund, Here are the links to this funding:
https://www.ucdenver.edu/registrar/residency/college-opportunity-fund
https://www.ucdenver.edu/student-finances/scholarships

The University of Colorado is moving to electronic billing and will send your invoices by email. If you require us to send it a different way, please indicate on you authorization.

The University of Colorado strongly recommends that you pay by ACH, if you pay another way please indicate on your authorization.

Also, any credits that are on your account due to student dropping courses or adjustments made will be sent by check to the information provide in the letterhead. If it is different location, please, make sure it is listed in your authorization.

Signature Line:

Contact Person

General Inquires
Payment Inquiries (if that person is different)

Signed By

Tools & Resources

CU Campuses

CU Anschutz Medical Campus

Student Finances

Billing & Payments

Third Party Billing

Frequently Asked Questions

Your Company's Letterhead

Bursar

Student Billing

Third Party Billing

Frequently Asked Questions

What is the third party billing process?

What information is needed to set-up or maintain a Third Party Billing Arrangement?

Is Tuition Reimbursement/Tuition Deferment considered third party billing?

Can books or bookstore program charges be invoiced by the Third Party Billing?

Is the Segal AmeriCorps Education Award considered third party billing?

How do I submit a Sponsored Student Agreement Form?

Which university department should I contact to submit documentation and other inquiries?

What is the contact information for the Third Party Billing Team?

Sample Letter of Credit

Bursar

Student Billing