Student Employment Policies
These are the rules for working as a student employee at CU Anschutz, and for supervising one. The Student Employee Handbook has every policy in full; the most important ones are summarized below.
Key Policies
Enrollment to Work
You must be degree-seeking and enrolled in at least six credit hours as an undergraduate or three as a graduate student each fall and spring. Professional students need five to earn work-study. In summer, no minimum applies if you were enrolled in spring and will be in fall.
Hour Limits
While classes are in session, you may work up to 25 hours a week (20 is recommended) across all campus jobs, and up to 40 during breaks. Timesheets can never exceed 40 hours in a week or 80 in a pay period.
Background Check First
Every new student employee must pass a university background check before starting work. It can take up to two weeks, so submit your hiring forms early.
Work-Study Rules
Work-study pays only for hours outside your class schedule and up to the amount of your award; your department pays anything beyond it. You cannot split one award between an on-campus and an off-campus job. Awards not being used may be canceled in October, December or March.
Time Records
Record your start and end times every day you work, in 15-minute units, and submit your timesheet by the payroll deadline. You are paid only for hours actually worked, never for anticipated hours.
Breaks and Sick Leave
A four-hour shift earns a paid 15-minute break, and a shift over five hours earns an unpaid 30-minute meal break. You also earn paid sick leave, about one hour for every 30 hours worked, which is not paid out when you leave.
Satisfactory Academic Progress
To earn work-study, you must keep meeting Satisfactory Academic Progress standards. If you lose eligibility, you stop working or your department pays you as an hourly student.
When You Graduate
Work-study ends on the last day of classes or finals. Student job codes end at the payroll deadline after your graduation date, and summer graduates cannot earn work-study after June 30.
READ THE FULL POLICIES
The Student Employee Handbook also covers overtime, holidays, jury duty, workers' compensation, the student retirement plan and your rights as a student employee.
Forms for Students
Submit the forms for your situation before your supervisor starts your background check.
Every New Student Employee
Off-Campus Employees
On-Campus Employees
Pay and Policies
Forms for Supervisors
Classify the position, write the job description, then track awards and document performance as the handbook describes.
Hiring
Managing Work-Study
Evaluations and Separations
WHO TO ASK
Questions about a student job, hiring paperwork or time entry go to the Student Employment Office at [email protected] or 303-315-1842. Questions about your work-study award come to Financial Aid at [email protected] or 303-724-8039.