FERPA Consent to Release
FERPA Consent to Release functionality allows an authorized third party (e.g., a parent/guardian, employer, etc.) to contact the University on behalf of a student and discuss their academic and/or financial records.
- All Education Records: Includes any and all academic, financial and personal information.
- Academic Record Only: Includes, but is not limited to, GPA, grades, degree progress, academic standing, academic holds, class schedule, transcript requests, and academic advising.
- Financial Record Only: Includes, but is not limited to, financial aid (limited per Gramm-Leach-Bliley Act of 1999), account (billing/payments), financial holds, tuition classification, and COF.
A FERPA release does not provide online access to education records. That authorization requires CU Guest Access.
For more comprehensive information on FERPA, including information that may be released by the institution, please visit the Family Educational Rights and Privacy site.
How to Configure FERPA Authorization
- Log into UCDAccess.
- Select the Profile icon.
- Select “FERPA Release” from the pop-up menu.
- Review the disclosure information, and scroll down to select “Authorize/Edit FERPA Consent to Release.”
- Review the disclosures regarding FERPA Consent to Release (vs. CU Guest Access), and scroll down to enter the individual’s first and last name in the appropriate fields.
- Enter a unique authorization phrase (password) they should provide when contacting CU Anschutz about a student record.
- Uncheck “Never Expires” to set an expiration date for the individual’s access – typically near anticipated graduation/program completion to ensure access is only granted for a specified period of time.
- Select which record(s) the individual may access/discuss (i.e. Academic, Financial, or All).
- Click “Save.”
Remember to inform the authorized individual of the specified authorization phrase.
- Log into UCDAccess.
- Select the Profile icon.
- Select “FERPA Release” from the pop-up menu.
- Review the disclosure information, and scroll down to select “Authorize/Edit FERPA Consent to Release.”
- Review the disclosures regarding FERPA Consent to Release (vs. CU Guest Access), and scroll down.
- Check the box to select “Authorized Third Party – Organization.”
- Select the organization from the drop-down menu. If it is not listed, select “Other,” and type the organization’s name in the “if other” field.
- Enter a unique authorization phrase (password) they should provide when contacting CU Anschutz about a student record.
- Uncheck “Never Expires” to set an expiration date for the organization’s access – typically near anticipated graduation/program completion to ensure access is only granted for a specified period of time.
- Select which record(s) the individual may access/discuss (i.e. Academic, Financial, or All).
- Click “Save.”
Remember to inform the authorized individual of the specified authorization phrase.