How it's Used
You may designate a preferred first and/or middle name
with the university, whether that be a nickname, middle name,
professional name, anglicized name or name more closely associated with
your gender identity. Where technically and legally feasible, preferred
names are displayed instead of primary (legal) names in university
systems and records, and are used to identify students in the classroom
and other places on campus.
After designating a preferred name in your UCDAccess student portal, your preferred name automatically appears in the following university systems and records without additional action:
- Class and grade rosters (used by faculty)
- Advisee rosters (used by advisors; this also displays primary name)
- Unofficial transcripts
- Degree audits
- Student Center in UCDAccess
- Learning management systems (Canvas)
- Housing
Your primary name may be required for official documented business
needs (e.g., financial aid, tax forms, health insurance records, etc.).
Systems that rely on data stored in enterprise systems should be
updated regularly to reflect the most current name information.
How to change your preferred name
No documentation is required to designate a preferred name. Last
names may only be updated through the official primary name change
process with supporting legal documentation.
Follow these step-by-step instructions to update your preferred name.
The following university systems and records require additional steps to update your preferred or primary name.
Email
Preferred Name/Nickname Policy for CU Anschutz ID Badge
This
policy covers only Preferred First Name/Nickname. It does not include
Surnames which can only be changed with a legal name change.
The
Security Badging Office (SBO) allows use of a Preferred Name/Nickname
on a CU Anschutz ID badge instead of a Legal First Name. New employees
or students who wish to have their Preferred Name/Nickname printed on
their ID badge, should request it through the school program
coordinator/approver or the department badge approver, who should in
turn notify the SBO. If one has already been issued a badge, he or she
should contact the SBO for the name change.
Security Badging Office Location, Hours & Contact Information:
Our
office is located in the Fitzsimons Building, Room N1207, and our
office hours are: Monday-Thursday 8:00am to 4:00pm and Friday 8:00am to
12:30pm.
Contact Information:
Phone: 303-724-0399
Email: [email protected]
Contact the Office of the Registrar for instructions on updating
your primary or preferred name for university systems and processes not
listed here.
Note: The university reserves the right to remove
any preferred name that is deemed to be inappropriate, derogatory or
misrepresentation (e.g., student is attempting to avoid legal
obligations or confuse their identity with that of another). Students
may be subject to disciplinary action in accordance with the Student
Code of Conduct.
