As part of ongoing efforts to improve user experience and enhance IT security, the Identity Management team will be migrating a key system to the cloud from May 20 to 23. There is no impact expected for existing university users, though new student and employee accounts assigned during this time will be created after this maintenance window. ISS and OIT are working with multiple departments and vendors campuswide to implement this migration quickly and effectively. Please contact the OIT Service Desk at 303-724-4357 if you encounter any issues.
A Public Microsoft 365 Group or Team SharePoint site data is public and accessible by anyone in the organization.
You will need to make your Microsoft 365 Group or Team private; limit and restrict access to your SharePoint site files and data so only those individuals who need access to it can view your content. If your Microsoft 365 Group or Team handles highly confidential data, you must restrict access to only the individuals that directly need it. Learn more about university data classifications.
If you are the owner of a Public Microsoft 365 Group, you can make it private by following these steps:
If you are the owner of a Public Team, you can make it private by following these steps:
If you make your Microsoft 365 Group or Team private, you can still share files with specific users, including users from outside the organization, by using the share options on the SharePoint site or on individual files/folders. You can choose to share files with “view only” or “edit” permissions and set an expiration date or password for the shared link. You can also revoke the shared link at any time if you want to stop sharing the file.
Below are some helpful links about sharing files, folders, and sites in SharePoint: