EMS Scheduling Modernization Project
The Event Management Software (EMS) is the university's tool for scheduling rooms and event services on both the CU Anschutz and CU Denver campuses. The EMS Modernization Project will transform and elevate our space and event scheduling services for an improved user experience.
Project Goals
The EMS Modernization Project is focused on achieving three primary goals.
Improved User Experience
The updated EMS will offer a streamlined and simplified reservation processes.
Improved Customer Support
The updated EMS will enable more efficient support and reduce the need to contact the OIT Service Desk.
Improved Security
The updated EMS will provide enhanced security during sign-on and overall to protect both you and the university.
In Progress
Updated March 27, 2025
The project team is currently working to modernize the EMS infrastructure while also engaging users for feedback to improve processes and workflow.
- Migrating the EMS System to the Cloud:
- Benefit: A cloud-based system will enable our team to provide faster and more efficient user support.
- Date and Time: April 1, 2025 from 11 pm to April 2, 2025 1 pm
- Impact: The EMS Room and Services Scheduling Web App will be temporarily unavailable during this period.
- Implementing Single Sign On and Multifactor Authentication with Duo for EMS Web App Access:
- Benefit: Single Sign On and Multifactor Authentication with Duo provide enhanced security and a consistent login experience with the other university systems.
- Date and Time: April 2, 2025 1 pm
- Impact: The login page will have a new look
Click the login button and enter your university network credentials (e.g., SmithJ). Duo will be required for multi-factor authentication (MFA) after entering your network ID and password.
Upcoming:
As a part of the EMS Modernization Project, Information Strategy and Services (ISS) is implementing additional enhancements in 2025, including:
- A streamlined reservation process
- A mobile app for quick and basic reservations
- Automatic account provisioning
Further details will be shared as they become available.
Get Involved
Would you like to be a part of shaping the future of room and event scheduling? We can use your help!
We will be sending surveys to users across campus for feedback on how to improve workflows and processes in 2025 and your input will be valuable to the progress of this project.
If you would like to learn about other ways contribute to the project, please contact OIT-SchedulingServices@cuanschutz.edu