Gift Cards
Gift Cards are commonly used for study subject compensation, survey incentives, recognition and honoraria. The set-up of a gift card program must be approved PRIOR to the purchase of any gift cards. Compliance is here to help answer questions, coordinate approvals and ensure University policies and procedures are followed. Please allow up to 2 weeks for processing requests.
If you are considering starting a gift card program you should first familiarize yourself with the following policies:
Policies / PSC Procedural Statements
Forms
Training Requirement
As of 5/1/2023 all new custodians of Gift Card, Petty Cash Fund, or Change Fund programs are required to complete the online Skillsoft training U00224 CU: Custodian Responsibilities – Gift Cards, Petty Cash, and Change Funds. This course should take approximately 30 minutes.
While the requirement is for new custodians, we also encourage anyone overseeing one of these programs to take the course and re-familiarize themselves with University and campus requirements and best practices.
Additional Resources
The following resources were created to help you set-up, change, and close-out a gift card program.
- How to Submit a NEW Request for a Gift Card Program
- I’ve Been Approved for a Gift Card Program, What Now?
- How to CHANGE an approved Gift Card Program
- How to Close a Gift Card Program
- Supporting Documentation Guide
- Gift Card Internal Controls - Sample
- Sample Tracking Logs - Gift Cards
- Recognition Reporting Requirement FAQs
Online Coordinators
Study subjects can be paid through the use of an online coordinator (Amazon MTurks or Prolific Academic). Such services coordinate entities that want to advertise tasks – e.g. surveys – with people who can sign up to perform the tasks and receive a payment. Please refer to the links below for the request form and set-up guide.
For further questions, please contact pcgc@ucdenver.edu.