Gift Cards

Gift Cards are commonly used for study subject compensation, survey incentives, recognition and honoraria. The set-up of a gift card program must be approved PRIOR to the purchase of any gift cards. Compliance is here to help answer questions, coordinate approvals and ensure University policies and procedures are followed. Please allow up to 2 weeks for processing requests.

If you are considering starting a gift card program you should first familiarize yourself with the following policies:

Policies / PSC Procedural Statements

• Gift Cards
• Recognition and Training
• Sensitive Expenses
• Study Subject Payments
  

Forms

• Gift Card Authorization Request (GC)
• Recognition Reporting (RR)

The following resources were created to help you set-up, change, and close-out a gift card program.

• How to Submit a NEW Request for a Gift Card Program
• I’ve Been Approved for a Gift Card Program, What Now?
• How to CHANGE an approved Gift Card Program
• How to Close a Gift Card Program
• Supporting Documentation Guide
• Gift Card Internal Controls - Sample
• Sample Tracking Logs - Gift Cards
• Recognition Reporting Requirement FAQs

Online Coordinators

Study subjects can be paid through the use of an online coordinator (Amazon MTurks or Prolific Academic). Such services coordinate entities that want to advertise tasks – e.g. surveys – with people who can sign up to perform the tasks and receive a payment. Please refer to the links below for the request form and set-up guide.

• Online Coordinator Request Form
• Online Coordinator Process Guide (MTurks Prolific Academic)

For further questions, please contact pcgc@ucdenver.edu.