Desktop Email Instructions for Mac Users

In an effort to make all University email signatures uniform campus-wide, we have put together some instructions on how to implement our email template. The instructions below will help you if you are using Microsoft Outlook on your Mac and if you run into any issues, feel free to contact us.

To access an advanced form of the email signature for the mobile app, click here.

Before you begin, please read all of the steps so you can better understand the process.


STEP 1:

Compose a new email and click the add signature icon.

Email Signature Step 1

STEP 2:

Click “edit signatures.”

Edit Signature

STEP 3:

You will either need to click the + sign to create a new signature, or select the signature that you want to edit and click "Edit". In this example, we have already created a new signature and labeled in "Standard," so we will click "Edit." 
Edit Signature

STEP 4:

Next, click on your campus and which type of email template you would like to use for your signature. It will open up in a new tab and display like the image below.

Do you need additional/different information?

  • You may replace the www.cuanschutz.edu URL with your official school URL only.
  • Do not use your school or unit logos in email signatures.
  • You may link to your school or unit social profiles in your email signature. These must be official University accounts, registered in the social media directory.
  • If you need additional phone numbers listed, please add them underneath the email and primary phone number and make sure to keep the same styling.

Users may include additional information in text below their email signature, such as messaging, tag lines, or other University-related business so long as it does not impact the format of the template provided and it is officially tied to the University. The use of additional graphics, logos and icons are not permitted to be used in email signatures regardless of University affiliation.


STEP 5:

When the window opens, select all (command + a), then copy (command + c) the signature from the browser window. 

Copy Email Signature

STEP 6:

Go back to your email window, then paste (command + v) the signature you just copied into the standard signature box.

Standard sig

STEP 7:

Now you must make sure to customize the signature with your information.

IMPORTANT: since this template holds formatting you must be very specific about where your cursor is and what you highlight when editing text. 

When you are finished with the customization, click the save icon.

Save Signature

STEP 8 (optional):

Now we are going to set up a signature that you will use when writing a reply or forwarding an email to someone. You will either need to click the + symbol to create a new signature, or click to select the signature that you want to edit. In this example, we are going to create a new signature and label it "Reply."
Reply Signature

STEP 9 (optional):

Next, click on link below to display the reply signature template that you will need to use. It will open up in a new tab and display like the image to the right.

Anschutz Reply Template




Dual Campus Reply Template

Reply Signature

STEP 10 (optional):

When the window opens, select all (command + a), then copy (command + c) the signature from the browser window. 
Copy Reply Signature

STEP 11 (optional):

Go back to your email window, then paste (command + v) the signature you just copied into the reply signature box.
Reply Signature

STEP 12 (optional):

Now you must make sure to customize the signature with your information.

IMPORTANT: since this template holds formatting you must be very specific about where your cursor is and what you highlight when editing text. 

When you are finished with the customization, click the save icon.

Save Signature

STEP 13 (optional):

Next, make sure to change your settings, so that it tells Microsoft Outlook what to display when you write a new message versus when you replay to/forward a message. (See the example below) 

 

Email Settings
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