Email Signature Instructions

In an effort to make all University email signatures uniform campus-wide, we have put together some instructions on how to implement our email template based on what version of Microsoft Outlook you are using. To access an advanced form of the email signature for the mobile app, click here.

Please choose from one of the following instruction options and if you run into any issues, feel free to contact us.

PC Outlook Icon
I use Outlook on my PC
Outlook Mac
I use Outlook on my Mac
Outlook Web
I use the website version of Outlook in my browser

Desktop Instructions for PC Users

Before you begin, please read all of the steps so you can better understand the process.

STEP 1:

Compose a new email and click the “signature” button and then the "signatures" dropdown menu item.

Email Signature Outlook PC

STEP 2:

You will either need to click "New" to create a new signature, or click to select the signature that you want to edit. In this example, we have created a new signature and labeled in "Standard."
Email Signature Edit PC

STEP 3:

Next, click on your campus and which type of email template you would like to use for your signature. It will open up in a new tab and display like the image below.

Do you need additional/different information?

  • You may replace the www.cuanschutz.edu URL with your official school URL only.
  • Do not use your school or unit logos in email signatures.
  • Do not link to your school or unit social media profiles in your email signatures.
  • If you need additional phone numbers listed, please add them underneath the email and primary phone number and make sure to keep the same styling.

Users may include additional information in text below their email signature, such as messaging, tag lines, or other University-related business so long as it does not impact the format of the template provided and it is officially tied to the University. The use of additional graphics, logos and icons are not permitted to be used in email signatures regardless of University affiliation.

Please use this template if you have been identified, through HR job location, as being on the CU Anschutz Medical Campus.

Dual Campus Email Signature

 


STEP 4:

When the window opens, select all (ctrl + a), then copy (ctrl + c) the signature from the browser window. 
Copy Email Signature

STEP 5:

Go back to your email window, then paste (ctrl+ v) the signature you just copied into the standard signature box.
Paste

STEP 6:

Now you must make sure to customize the signature with your information.

IMPORTANT: since this template holds formatting you must be very specific about where your cursor is and what you highlight when editing text. 

When you are finished with the customization, click "Save."

Save for PC

STEP 7 (optional):

Now we are going to set up a signature that you will use when writing a reply or forwarding an email to someone. You will either need to click "New" to create a new signature, or click to select the signature that you want to edit. In this example, we have created a new signature and labeled in "Reply."
New Signature Reply

STEP 8 (optional):

Next, click on link below to display the reply signature template that you will need to use. It will open up in a new tab and display like the image to the right.

 

 

 

Reply Email Signature

STEP 9 (optional):

When the window opens, select all (ctrl + a), then copy (ctrl + c) the signature from the browser window. 
Copy Reply Email Signature

STEP 10 (optional):

Go back to your email window, then paste (ctrl+ v) the signature you just copied into the reply signature box.
Paste

STEP 11 (optional):

Now you must make sure to customize the signature with your information.

IMPORTANT: since this template holds formatting you must be very specific about where your cursor is and what you highlight when editing text. 

When you are finished with the customization, click "Save."

Save for PC

STEP 12 (optional):

Next, make sure to change your settings, so that it tells Microsoft Outlook what to display when you write a new message versus when you replay to/forward a message. (See the example below) 

Click "OK" once you have set these message settings.

Message Settings