Tools & Services
Browse tools, software and programs that have been vetted by our security and compliance team and are supported by our service desk.
Google Workspace
Category: Cloud Computing Productivity and Business Research Publications Audience: Professional Research Assistant Researchers
Cloud computing, productivity and collaboration tool designed for stringent security standards. Google Workspace has been implemented to further support the entire spectrum of CU Anschutz research. Microsoft 365 will remain the university’s primary tool of choice and Google Workspace will be used as a collaboration tool for research purposes only.
Request Access
Google Workspace is a collaboration tool being offered as an additional service for researchers to complement the existing capabilities in the university’s primary tool of choice (Microsoft 365). Each user is allotted 20GB max storage. The following apps are included in this service offering:
- Google Drive
- Shared Drives (by request)
- Google Documents
- Google Slides
- Google Sheets
- Google Scripts
- Google Meets
- Google Groups
- Paperpile (for fee by request)
- NotebookLM
- Gemini
Who is eligible to use Google Workspace?
CU Anschutz researchers that have CU Anschutz university credentials and meet at least one of the following can utilize Google Workspace for their research needs:
- Be a named resource on an awarded research grant received by a PI and that is tracked by the university.
- Be a named resource in a PI-run lab or center.
- Have a provisioned account as part of a GCP research project.
- Be nominated for an account by a CU Anschutz PI.
Only public or confidential data may be used in Google Workspace at this time. Highly confidential information is not permitted to be used within Google Workspace. Review Data Classification guidelines to ensure you are using Google Workspace correctly.
NotebookLM Usage Limits
| Feature | Daily Limit |
| Infographics | 3 per user |
| Audio Overviews (Podcast style) | 3 per user |
| Video Overviews | 3 per user |
| PDF Slide Decks | 3 per user |
| Chat Queries | 50 per user |
| Flashcards/Quizzes | 10 per user |
Training Resources
Getting Started
Training is available through Skillsoft and it is required for users to complete the relevant courses in order to gain access to Google Workspace. You will be directed to these courses following submission of the Google Workspace request form.
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