MyLeave Replacement Initiative

Why are we looking to replace My Leave? 

Information available on System Office’s Time and Labor project website.

How are decisions made for this project?

 

A governance model is being developed for this project that includes review by Chief Human Resource Officers and Chief Information Officers from each campus, and other key leadership. The information gathered during the Current State phase of the project will be used to help inform this governance group.

 

Can we continue to use My Leave if a replacement solution is implemented?

If a new time tracking solution is selected to replace My Leave, all My Leave users will transition to the new solution upon go-live.

How can I find out more information about this project?

This webpage is your go-to resource for all updates and information regarding the My Leave replacement initiative at CU Anschutz. The T&L Project Team is currently working on incorporating project updates into cross-campus communications.

Where can I find out more information about the status of the other campuses? 

The System Office has a dedicated webpage for the My Leave Replacement Initiative, which will include information on the current status of the other campuses.

What is the current status of the project? 

As of March 2023, the project is in the “Current State” phase. Each campus is working with the central project team (based at the System Office) to capture current state information for all schools and departments on their campus. The goal is to understand key similarities and differences in our processes, policies, and timekeeping tools (including My Leave and other systems). Current State sessions at Anschutz began in March 2023 and are expected to be completed by the end of September.

Following the completion of the Current State phase, the project’s governance group and project teams will be using the information gathered during the Current State phase to make key decisions about the next phases of the project, including what timekeeping solution will be used to replace My Leave and changes to policies or procedures to support the anticipated future state.

What has Anschutz completed for the project thus far?

The Anschutz project team interviewed all campus schools and departments from November 2022 through January 2023. These interviews established our Subject-Matters Experts that will participate throughout the project, as well as help create an inventory of our current timekeeping methods and systems.

The data collected during the school/department interviews represent the most comprehensive understanding to date of Anschutz’s complex needs for managing employee timekeeping. The Anschutz project team analyzed the interview responses to identify common themes and scenarios of unique complexity on the campus that might need additional consideration during later phases. A high-level explanation of those initial findings can be found in the Timekeeping Replacement Project (PDF).

These findings were presented to the Time & Labor project team at the System Office in February 2023. In addition, these findings were used in discussions to establish the timeline and methodology for the Current State sessions at Anschutz, which began in March 2023.

What happens during the current state assessment? 

During the current state assessment, all pertinent information about our current timekeeping and leave request processes is gathered during discussions with campus subject matter experts.

What is the timeline for this project?

The project is in the “Current State” phase of the project. Information gathered during this phase will be used to inform on the most appropriate timeline for the remainder of the project. As timelines are established, that information will be shared across campuses through this page and other appropriate communication methods.

When will training resources be made available for my department? 

Training guides, online resources, demonstration videos, and virtual support hours will be made available well in advance of any timekeeping system rollout. Updates and schedules will be posted on this webpage and communicated to departments as soon as they are confirmed.

If a replacement is selected, when would it go live?

The project plan and timeline will be based on the Current State findings. After the Current State, finalized details will be shared on this webpage and communicated through the appropriate CU Anschutz communication channels.

Representatives across all four campuses and the System Office are participating in the project. At Anschutz, every School and Department is represented through a group of over 100 Subject-Matter Experts identified during the Discovery Phase interview sessions from November 2022 to January 2023. These SMEs will participate in upcoming Current State deep-dive sessions. They will continue participating when the project moves into later phases focusing on future state discussions, as well as testing and training on any new processes and systems.

Leadership from each campus is also working together in a shared governance group to provide direction for the overall project and ensure that decisions are made considering every campus’ needs.

Email the team at Timekeeping@cuanschutz.edu