Speedtype Procedures

Request Procedures

Unrestricted, Auxiliary, Plant, or non-CU Medicine Agency Funds (Funds 1x, 2x, 72, 80):

• Fill out the required chartfield forms - Chartfield Workbook (required for funds 1x, 2x, 72, 80)
• For new programs in Funds 20 to 29 of the Auxiliary Fund:
  • UBIT Questionnaire, Cost Allocation Survey (CU Anschutz only)
  • Internal Service Center
  • Contact Zac Gonzales or [email protected] with questions.
• Get approval from your school or unit administrator/fiscal manager.
• Send completed forms to [email protected].

Restricted Funds 30 and 31:

• Contact the Office of Grants and Contracts at [email protected].

Gifts in Fund 34 and 35:

• Contact the Office of Grants and Contracts at  [email protected].
• Fund 34 complete the Gift Fund Setup form and mandatory Gift Fund Management training.
• Initiate new fundraising events with the Fundraising Authorization Form and contact the Fundraising Events Compliance Coordinator, Karen Ichiba.

CU Medicine Program (Fund 80):

• Contact the CU Medicine Finance Office to establish a new cost center. CU Medicine will then liaise with the university Finance Office to establish the new program in Fund 80.

Request Worksheet

Overview

• Speedtypes are unique identifiers in the general ledger.
• Each speedtype tracks activities separately for compliance.
• Structure: Campus (first digit), Fund (second and third digits), Sequential Number (digits four to eight).

Organization Unit Contact information: Enter contact information for the person filling out the form.

Request Details: Provide a detailed description of what is needed.

Program Source of Funding: Provide detailed information on the source. Provide specific speedtype if known.

Purpose: Clearly state what the funds will be used for. Examples are listed below.

• Funds will be used to pay expenses of the XYZ conference.
• Funds will be used to purchase supplies for the metabolic lab.
• Funds will be used to pay faculty travel expenses.

SpeedType/Program Description: Enter what you want the speedtype description to be.

Fund: Enter code if known.

Org: Organization- where should the speedtype be setup.

Program: Should be left blank as a new program will be created, unless requesting a subclass speedtype then please enter the existing program.

SpeedType: Should be left blank as a new speedtype will be created.

Subclass: Only needed for subclass requests and should be a unique 4 or 5 character value.

Fiscal Roles: Enter position numbers and which attribute each fiscal staff should have.

Note: It is very important that all pertinent information be included on the chartfield forms as this will make the process quicker.

Maintenance Procedures

Updates and Inactivations for Funds 1x, 2x, 72, 80: Email [email protected].

Restricted Funds 30 and 31: Complete forms from the Office of Grants and Contracts Forms Page and email [email protected].

Gifts in Fund 34 and 35: Email [email protected].

CU Medicine Programs (Fund 80): Email [email protected].

Questions: Contact Zac Gonzales