The deadline for BJE submission is announced in a monthly e-mail sent out by the Finance Office. It is usually one to two business days prior to the end of each month.
Due to the complex regulations pertaining to entries on sponsored projects, any entries for Fund 30 or Fund 31 require approval by Sponsored Program Accounting and are not handled through the Budget Office.
A debit (+) increases expense budgets and decreases revenue budgets.
A credit (-) decreases expense budget and increases revenue budgets.
Budget Journal Entries
Entries recorded on the Current Continuing ledger (B_CUR_CONT) will change the budget for the current fiscal year AND future fiscal years (note: the university does not roll budgets over year-to-year, so continuing ledger entries will need to be re-entered at the beginning of the fiscal year).
Entries recorded on Current Temporary ledger (B_CUR_TEMP) will change the budget ONLY for the current fiscal year. The Initial Continuing and Temporary ledgers are only used by the Budget Office to record initial budgets, almost exclusively used during July (Period 1).
Yes. Auxiliary speed types require a budget. The campus prepares many documents that use budget to actual comparisons. When a budget is missing, but the speedtype reflects actual expenses, a variance is created. These variances, when combined together, can create material differences that need further explanation on financial documents.