PSC Fiscal Year End and Technology Renewal Planning
Apr 24, 2025
As the university approaches the end of the fiscal year, it is time to get your ducks in a row to make for a smooth technology risk assessment process for any software applications or hardware devices you need to purchase for your business operations, regardless of purchasing methodology including free software and software that is obtained through click-through agreements. If you would like to purchase or renew these applications or hardware devices there are important dates you need to be aware of. These dates are so that you can plan accordingly and submit your technology risk assessments to allow for processing from the risk and compliance team as well as procurement services so there is no loss of service.
Thursday, May 1, 2025
- Deadline for all purchase requisitions greater than $10,000 with supplier terms/contracts.
Thursday, May 15, 2025
- Last day to submit change orders that require increases or date changes that result in a contract amendment or SOW. Those change orders received after this date that do not require a contract amendment, such as extensions to pay a final invoice, may be processed through Fiscal Year End deadlines.
- Last day to submit all Small Dollar Contracts (contracts that are under $10k which require signature).
Please keep in mind:
- The technology risk assessment process is separate from the procurement process, so please plan accordingly to ensure there is enough time.
- Missing the dates above may result in approvals after July 1st.
- If your purchase qualifies as goods or services that involve (but are not limited to) digital interface, software, licenses, or systems that can store, manage, control, manipulate or retrieve information/data for human interaction, including videos, platform, web content/web development, and communications products it requires an IT compliance review and approval.
- Security and compliance reviews are required for both new purchases AND renewals. Please submit a Technology Risk Assessment.
Thank you for working with us so that we can ensure you have all the tools and applications you need to conduct business for your department and the university.
